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RAW File <Compilation>

Image: Diagram Process of Compilation

STEP 1: File Creation

DISCORD

A notification with <@username> will alert the designer upon file arrival in “#compilation-weekly” channel.

GOOGLE DRIVE

  • Open the Folder: My Drive / MAGDB / MONTH / Weekly-COMPILATION
  • Create a new Docs file for Weekly Content.
  • Copy the below Format and Paste it into the Weekly-Docs-File.

WK-No-Compilation-DD-DD-MONTH-RAW

Index

Highlights

Timeline

DD-MM-YY

MCQ Qs

DD-MM-YY

(ASCENDING ARRANGEMENT)

WK-1-Compilation-01-07-AUG-RAW

NOTION

https://www.notion.so/mantavyam/Magazine-Database-02549703728045b6ad60f88ad8d08974?pvs=4

  • Create a New Database Entry for Weekly Compilation
  • Set it’s STATUS to “In-Progress”
  • Paste the Link to ‘Weekly-RAW’ Docs file in “INPUT-RAW-URL”.
Open Links of all Raw Newsletters of Previous Week from the Database of MAGDB: Open Links in New Tabs Example of All Tabs Opened

STEP 2: File Formatting

Insert Table of Content:

Open All Newsletter Files One by One and Do the following Tasks

  1. Convert Newsletter Date mentioned at Top into TITLE (text type).
  2. Insert Table of Content as Plain Text.
Insert Table of Content Click on the “Table of Content”, you’ll see refresh icon & 3 dots on top left corner. Click on the three dots > More Options
  • Under Formatting: Turn off “Show Page Numbers”
  • Under Heading Levels: Turn off “Heading 1”
Once you’re done inserting Table of Content as instructed above in all Newsletters, Copy these “table of contents” and paste them into their respective dates under TIMELINE in the WEEKLY-RAW-FILE.

Shorten Timeline /w AI

If AI gives bad responses, Start Over again by resending the prompt in a new chat.

Insert Highlights

After all timeline content is shortened with AI , we’ll add Highlights. From all Dates under TIMELINE, pick any 2 or 3 lines randomly and insert them under HIGHLIGHTS.

Insert Dates in all Categories

Right after the Categories, Insert the date of respective Newsletter file date for quick identification of content during designing phase of weekly-compilation. Dates as Heading Level 1

Insert MCQs into Weekly-RAW

Date Wise Arrange all MCQ Tables

Insert Main Content: Date Wise

We’ll now exclude the “MCQ table” and “Table of Content” and copy everything from the Newsletter-Docs File and insert it under ASCENDING ARRANGEMENT topic in Weekly-Docs File below it’s respective Newsletter Date. Now see the Detailed Video for Understanding How to properly arrange the Weekly-RAW-File.

WATCH VIDEO GUIDE

https://drive.google.com/file/d/10y24heJGM_fKSsFmYST4pBHoPnioSgxa/view?usp=drive_link

STEP 3: File Designing

CANVA

Open Projects > MAGDB-DESIGNS > Current Month > Weekly Compilation
  1. Open All Design Files associated with Newsletters of Previous Week.
  2. Use Split Screen Mode to open the Design file for Copying.
  3. Find the associated Content using the date mentioned in Raw file of ‘Weekly-Compilation” and place it in the <Design File>.
Watch this Video to Understand the Complete Process:

https://drive.google.com/file/d/10y24heJGM_fKSsFmYST4pBHoPnioSgxa/view?usp=drive_link

STEP 4: File Cross-Checking

  • Check Consistency of News Content with Weekly Raw file in Split Screen Mode.
  • Check for any possible repetition of content.
  • Open the Attached URLs of Live Streams on Timeline Page to check its working.
  • The Dates/Month Name must be correctly updated on all pages.
  • Most Importantly: Cross-Check MCQ Qs and Answers with Weekly-RAW.
  • Highlights on the Front Page must be updated to latest using Timeline Content.
  • Index on Front Page must be updated to latest based on Page locations of Categories.
SHARE > DOWNLOAD > File type: PDF Print (All Pages) > [DOWNLOAD]

STEP 5: Add Numbering to PDF

https://smallpdf.com/add-page-numbers-to-pdf

Upload the Weekly-Design-File for Numbering as per Settings below. Select the Bottom Right Corner for Numbering Download the Numbered Weekly-Design-File PDF

STEP 6: Final File Upload

GOOGLE DRIVE

Upload the file to the “Compilation-Weekly-FINAL” folder after Completing the checking. Copy the Link to this uploaded final Newsletter PDF File.

NOTION

Update the STATUS to: “Done” Update the “Pass 1” to Checked. Update the Pages of PDF: Paste the Link to PDF file in OUTPUT-URL

WATCH VIDEO GUIDE

https://drive.google.com/file/d/10y24heJGM_fKSsFmYST4pBHoPnioSgxa/view?usp=drive_link